Family/Personal Assistant – New York

Silver Swan is currently seeking an exceptional Family/Personal Assistant to cater to the needs of a distinguished UHNW client in the heart of Manhattan, New York. This live-out role is based at our client’s beautiful multi-level penthouse on the Upper West Side, with some travel to their second property in Westchester, offering a dynamic work environment within a lovely team of household professionals. The successful Family/Personal Assistant will collaborate closely with one other Family/Personal Assistant, working in rotation to ensure seamless support. We are looking for an individual with exceptional organizational skills, a compassionate nature, and intuitive insight. The ideal candidate is a motivated self-starter, capable of hitting the ground running. High levels of flexibility are required, along with the ability to work harmoniously with team members and provide top-tier support across all facets of the role. The Family/Personal Assistant should embody a robust, professional work ethic and have relevant experience assisting high profile clients in private homes. This position offers an exciting opportunity for someone who enjoys the challenge of instilling structure within a household, and who aspires for future professional growth. This Family/Personal Assistant role will require a commitment of approximately 36 hours per week. Please note hours are primarily to cover evening and weekends.

Responsibilities:

• Oversee the day-to-day running of the household
• Support the Principal and family, coordinating complex family schedules
• Reorganise, create, and maintain an efficient, productive household and working environment. Work in conjunction with other staff as a productive team
• Occasional housekeeping duties to assist the Housekeeping team in between shifts
• Various other household duties including some light cleaning and meal prep (the family has a housekeeper and chef that handle the bulk of these responsibilities). 
• General administrative support, assisting in streamlining the runnings of the household
• Conduct research projects for the household, make informed recommendations on a diverse array of topics, (e.g. new furniture, best restaurants)
• An array of other related tasks, duties, and work assignments as directed by the Principal

Ideal Candidate:

• Strong command of the English language, excellent communication skills both written and verbal
• Previous experience as a Family/Personal Assistant for a high-profile individual
• Ability to work independently and in cohesion with the Principal and other staff
• Fast learner with exceptional organizational and multitasking skills
• A Bachelor’s degree is highly desirable
• Exceptional administrative skills with a keen aptitude for technology.
• Enthusiasm, dedication to responsibilities and a positive “can-do” attitude
• Professional, trustworthy, and well presented
• Must be eligible to work in the US
• Excellent references required from previous employers

Package:

• $55 – $70 per hour DOE
• Four weeks paid vacation + full benefits including healthcare and a retirement plan.
• Hours: Evenings and weekends, working in rotation with the second Family/Personal Assistant to cover 4pm – 12pm Monday to Friday, as well as weekend hours.
• This position is overtime eligible based on a 40-hour work week.
• Permanent, full-time position.
• This a live-out position.