Executive Coordinator- HNW (Superyacht) Principle- Sydney Based

Are you a superyacht stewardess looking for a career change?

Are you wanting to utilise your skills from working for high-net-worth clients?

Position Snapshot
• Sydney Based
• Monday to Friday (8am-4:30pm)
• Fun & dynamic team

MYS has a fabulous opportunity for a former superyacht stewardess looking for a career change in Sydney
Reports to Executive Assistant to the Chairman
Location : Clarence Street, Sydney CBD

The Role
The Executive Coordinator performs administrative and office support duties within the Executive
Chairman’s office as required. In addition to the day-to-day tasks associated with the role, the
Executive Coordinator will have an obligation to support the key values of the company

Key Accountabilities and duties (not limited to):

1. Report to and assist Executive Assistant

• Provide administrative assistance to the Chairman’s Executive Assistant, and assistance to the Chairman and his family including but not limited to running errands, research as required.
• Assist Executive Assistant with Travel itineraries and travel arrangements.
• Assist with preparation of business travel packs.
• Assist with breakfast, lunch, and tea/coffee for the Chairman.
• Assist with preparation of reports and documentation.
• Assist with Chairman’s wardrobe liaising with EA and House Manager.
• Assist with restaurant bookings and diarise.
• Assist EA with Chairman’s calendar.
• Handling communications with some guidance on behalf of the Executive Assistant including diary and telephone calls, and follow-up on pending matters.
• Exchange and obtain information for and from senior management and external clients and suppliers.
• Assist with events’ Agendas e.g. Private Superyacht
• Manage and arrange couriers.
• Assist with ad-hoc administration as required.
• Collect and open mail, packages, PO box and provide to EA – allocate actions.
• From time to time you may be required to assist the EA with personal items for the EA.
• Picking up the Chairman’s car from his private residence as required.

2. Reception

• Manage Reception L5 including welcoming guests – announcing them to EA / Chairman.
• Manage boardroom set up e.g., water for meetings and offering coffee/tea to company executives and guests; catering as required.
• Function and Board Meeting coordination – catering arrangements and room set up.

3. Office / Administration

• Manage, update, organise and maintain impeccable records and filing systems, including archiving.
• Manage maintenance of Chairman and his family’s cars (administration including registrations, CTP, petrol, cleaning, service).
• Manage currency of principles family passports, licences, IDs, etc.
• Manage and maintain appropriate levels of office supplies, stationary, office equipment including ensuring all photocopiers and printers are stocked with paper in the mornings.
• Wastepaper bins emptied and shredding completed at the end of each day.
• Manage and monitor office maintenance issues. Create, manage, and maintain office manuals.
• Create and manage Executive office inventories.
• Ensure and maintain daily cleanliness of the Executive office, including the Chairman’s personal office, the Boardroom and kitchen ensuring all are well stocked and professionally presented at all times.
• Manage laundry and cleaners (in assistance with Office Manager).
• Manage weekly grocery shopping for office pantry as required including unpacking and cross checking.
• Manage Chairman, EA, and Principles family subscriptions.

4. Accounts

• Daily live input of monthly credit card reconciliations (Chairman, EA to Chairman). Approval required by EA before submitting via Expensify.
• Assist with office related and personal payments.
• Create, manage, and maintain financial records to support reconciliations.

5. Compliance

• Always maintain confidentially and privacy in respect of any communications.
• Ensure company policies and procedures are always adhered to

6. Personal

• Driver’s licence.
• Exceptional organisational skills and a high degree of flexibility.
• Show initiative and adaptability.
• Quality focused and attention to detail.
• Strong verbal and written communication skills.
• Highly developed interpersonal skills
• Demonstrate exceptional customer service while easily building rapport.
• Able to prioritise tasks and strong problem-solving skills.
• Respect confidentiality.
• Well-groomed and presentable.
• Warm and can-do attitude

Start: Within 2- 4 weeks

Salary: $75,000 - $80,000 AUD + Super (with room for progression, bonuses on performance)

This is an exciting opportunity for a superyacht steward/ess looking to transition their skill set ashore with plenty of opportunity for career progression