Executive Assistant - Dubai

We are working with a UHNW client, the Chairman of a private investment and family office group based in Dubai, to help recruit a full-time Executive Assistant. This is an excellent opportunity for an experienced EA to provide high-level, strategic and confidential support to a high-profile principal, working closely alongside his existing Personal Assistant and wider team.

The role is based in the Chairman's Dubai office, working Monday to Friday, with the requirement to be present in person whenever he is in the office. Some flexibility to work remotely is available during periods when he is travelling.

A relocation package is offered for the right candidate, including flights and four weeks' temporary accommodation to support a smooth transition to Dubai. Applicants must hold an EU passport.

Key Responsibilities

• Manage and prioritise the Chairman's business calendar, including board meetings, delegation meetings, internal reviews and external engagements.
• Coordinate and prepare briefing materials, presentations, board packs and talking points for all professional meetings and events.
• Act as gatekeeper for all professional communication, screening and prioritising emails, calls and meeting requests.
• Liaise with C-suite executives, board members, government officials and VVIP stakeholders on the Chairman's behalf.
• Assist and oversee complex international business and personal travel, including flights, visas, accommodation and detailed itineraries, working alongside the Personal Assistant.
• Track and follow up on action items, projects and deadlines, ensuring the Chairman is fully briefed and prepared.
• Support the preparation of strategic business proposals, executive presentations and high-level correspondence.
• Maintain strict confidentiality around all corporate, financial and strategic information.
• Act as a discreet advisor on positioning, communication and marketing strategies when required, liaising with internal teams and external advisors.
• Provide additional Personal Assistant support as needed.

Ideal Candidate

• Minimum 8–15 years' experience as an Executive Assistant, ideally at Chief of Staff level, supporting a Chairman or UHNWI.
• Family office, investment holding, private equity or sovereign wealth fund background highly desirable.
• Previous Personal Assistant experience an added bonus.
• Proven track record managing complex, cross-border calendars and sensitive matters with discretion.
• Experience coordinating international travel, high-profile events and board or investment committee meetings.
• Exceptional organisational and time-management skills.
• Strong business writing, presentation and communication skills.
• High level of discretion, integrity and judgement.
• Able to work under pressure, manage competing priorities and anticipate needs.
• Professional presence, confident interacting with VVIPs, government officials and senior stakeholders.
• EU passport required.

Package

• Working schedule: Monday to Friday, office-based when the Chairman is in Dubai.
• Visa and health insurance provided.
• Relocation package provided, including flights and four weeks' temporary accommodation.
• Salary: 40,000 – 45,000 AED per month.

Job Status: Live
Responsible Consultant: Philippa Smith