Executive Assistant – Dubai or Europe

Silver Swan Recruitment is delighted to be working with a dynamic and fast-growing e-commerce business to find an exceptional Italian-speaking Executive Assistant for its founder and CEO. Our client is a young, highly successful Italian entrepreneur based in Dubai, running a premium skin care brand with a team of 40 employees and a US-registered business.

This is a rare opportunity to step into a truly impactful role supporting a visionary founder who is moving at a pace and needs a trusted right hand to match that speed.

This is an 80% EA and 20% PA position, fully remote and open to candidates based either in Dubai or in Europe. The successful candidate will be the first person in this role for the company, and the CEO is looking for someone to step in and take away the day-to-day noise so that he can focus on leading and growing the business. Italian language skills are highly desirable, as is prior experience within an e-commerce environment.

This opportunity is not for the average EA. If you thrive on challenges, operate with absolute ownership and extreme attention to detail, and can move as fast as a founder thinks, this is your role. You will create time and mental clarity for the CEO by managing day-to-day operations, supporting decision-making, gatekeeping effectively, and proactively resolving problems before they are ever raised.

Key Responsibilities

• Support the CEO in solving day-to-day business problems and managing ongoing tasks.
• Take full ownership of the CEO's personal life, logistics, travel, accommodation, vehicles, gifting, medical appointments, and events.
• Support the CEO's decision-making by gathering data, preparing reports, and presenting clear, actionable solutions.
• Manage both business and personal email inboxes, filtering noise, drafting responses, and flagging key correspondence.
• Coordinate across teams and external partners, including contractors, agencies, HR support, and legal contacts.
• Act as the founder's gatekeeper, protecting their time, priorities, and focus.
• Plan and manage end-to-end travel logistics, including contingency planning.
• Deliver clear, same-day execution across all assigned tasks.
• Provide daily summaries covering status updates, outstanding decisions, and upcoming priorities.
• Ensure no problem reaches the founder without a proposed solution attached.

Ideal Candidate

• Previous experience in an Executive Assistant role supporting a CEO or founder.
• A young mindset driven by growth, challenges, and making a genuine impact.
• Italian language skills highly desirable but not essential.
• Experience within an e-commerce environment is highly desirable.
• AI literate and highly proficient with a variety of tools and software used day to day.
• Relentlessly proactive, exceptionally organised, and extremely fast-moving.
• Takes full ownership of outcomes, resourceful, solutions-driven, and accountable.
• Communicates with precision, clarity, and directness.
• Discreet, emotionally intelligent, and completely trustworthy.
• Cost-conscious mindset, always looking for ways to save time and money.

Package

• Fully remote position, no office or accommodation provided.
• Visa and medical insurance provided for candidates based in Dubai.
• Annual holiday allowance.
• No travel required within the role.
• Salary: 25,000 – 30,000 AED net per month (Dubai-based) or €6,000 – €6,500 net per month (Europe-based).

Job Status: Live.