Family Personal Assistant – NYC

We’re a busy, international family based in New York City looking for a highly capable, service oriented Family Personal Assistant (PA) to bring calm, order, and support to our home.

We’re looking for someone who genuinely values and experiences the virtue of service, thrives on managing moving parts, and takes pride in creating systems that help a household run beautifully. Trust, reliability, and care are non-negotiable for us as this is a deeply personal role in our family’s life.

Our family includes two working parents and two children. Our lives are full, fast-paced, and international. We’re old-school in some ways (wall calendar, handwritten lists) and tech-savvy in others (Google Calendar, digital systems), and we’re looking for someone who can meet us where we are and elevate our household with their expertise.

What You’ll Do

Family Calendar Management

• Maintain and coordinate both a physical wall calendar and shared digital calendars (Mircosoft XL, Google Calendar) for the whole family.
• Schedule kids’ activities, classes, appointments, and social commitments with attention to detail and zero dropped balls.
• Familiarity and comfort working both with young children and teen 

Travel & Logistics

• Plan and manage complex domestic and international travel, including flights, hotels, itineraries, and on-the-ground logistics.
• Handle last-minute changes with grace and resourcefulness

???????Household Support

• Possibly oversee household systems to minimize chaos . TBD
• Liaise with service providers, contractors, and vendors as needed.

Tech & Administrative Support

• Provide light tech coaching as needed
• Assist with personal and professional scheduling, reminders, and administrative tasks.

Who You Are

• Service-Oriented by Nature: You find genuine satisfaction in making things run smoothly and supporting the people you work with.
• Calm in the Storm: You don’t get flustered easily and bring a steady, solution-focused approach to challenges.
• Deeply Trustworthy & Reliable: Integrity is second nature to you. You understand the nature of working in someone’s private home and treat it with the utmost discretion.
• Organized & Tech-Savvy: You know how to balance analog and digital systems, and can coach others to embrace tech where it helps.
• Health & Lifestyle Conscious: You respect and support a home where organic, ecofriendly living is the standard.
• Self-starter and Grounded: You’re confident and capable but don’t bring ego or drama into your work.
• You have experience working in a private home with children

Requirements

• 3+ years’ experience as a Personal Assistant, Executive Assistant, or Household Manager (private family experience very strongly preferred).
• Strong organizational and multitasking skills; able to manage priorities without constant oversight.
• Excellent communication and interpersonal skills. Ease with working with others.
• Comfortable traveling domestically and internationally if needed
• We live and work across time zones so need a person to be able to be flexible working in this manner.
• Based in or able to commute to NYC monthly. This could be a remote position. We are open to this option.

Details

• Schedule: Full-time, flexibility required.
• Compensation: Competitive salary commensurate with experience + benefits.
• Only candidates who align with the values and requirements above will be considered.